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Proof2Pay

Apps

64 apps on one platform

Start with the base plan, then add apps. An app that needs another turns it on too; one you switch off keeps its records readable for 90 days and comes back as it was.

Proof2Pay: the base plan

$79 a month for the company

Tickets, invoices, approvals, projects, vendors and reports: included. Your team and their roles come with it.

Included with it, on unless you switch them off: Accounting System, Employees, Project Documents, Purchase Orders, Shared lists, Site Images, To-dos.

Construction

Job sites, from estimate to punch list

Bid Station

$49 a month

Bid invitations, vendor bids and leveling.

Daily Logs

$19 a month

Site diaries with weather and crew counts.

RFIs, submittals, punch lists, meetings, drawings and each job's directory, with the design team and the trades.

Needs Project Documents, turned on with it.

Safety

$19 a month

Inspections, incidents and toolbox talks.

Tasks

$19 a month

Jobs' tasks on a board: stages, sub-tasks, dependencies, recurring tasks.

Finance

Books, invoices, expenses and assets

AI Accountant

$99 a month

Books Health Check, a close agent and a decision inbox that proposes every change with its proof.

Needs Accounting, turned on with it.

Accountant Hub

$29 a month

One sign-in for a bookkeeper or CPA firm across all its client companies.

Accounting

$49 a month

Your own books: receivables, payables, banking, sales tax, multi-currency, year-end, reports.

Needs Shared lists, turned on with it.

E-Signature

$19 a month

Contracts, quotes, lien waivers and change orders signed online.

ESG & Carbon

$29 a month

Fuel, materials and haul distances from tickets, as ESG and carbon reports.

Expenses

$15 a month

Receipts, mileage and per-diem claims, approved and reimbursed; company cards; billable expenses invoiced to the job.

Needs Accounting, turned on with it.

Fixed Assets

$19 a month

An asset register with book depreciation (straight line, declining balance), CCA by class, movements and disposals.

Needs Accounting, turned on with it.

Sales

Quotes, orders, POS and rentals

CRM

$39 a month

Leads from email and your website's form, a pipeline, activities and follow-ups, and quotes from an opportunity.

Equipment Rental

$39 a month

Equipment out and back in, damage, and billing by the day or hour.

Needs Inventory, turned on with it.

Online Payments

$19 a month

Your customers pay your invoices online.

Needs Accounting, turned on with it.

Point of Sale

$49 a month

Sell at a counter, yard or supply store.

Needs Sales, Inventory, turned on with it.

Sales

$39 a month

Quotes, sales orders, deliveries and a customer portal.

Needs Accounting, turned on with it.

Subscriptions

$29 a month

Recurring billing of your own customers.

Needs Sales, turned on with it.

Supply chain

Stock, purchasing, making and fleet

Fleet

$29 a month

Vehicles and trucks: fuel, kilometres, inspections, insurance and who drives what.

Inventory

$49 a month

Items and assemblies, warehouses, FIFO or average costing, serials and lots, reorder points and stock counts.

Needs Accounting, turned on with it.

Maintenance

$29 a month

Preventive maintenance and breakdowns of equipment, by hours and kilometres.

Manufacturing

$69 a month

Bills of materials, work orders and routing.

Needs Inventory, turned on with it.

Engineering changes to products and their bills of materials.

Needs Manufacturing, turned on with it.

Purchasing

$39 a month

Requests for quotes, vendor bids and three-way matching, on top of purchase orders.

Needs Purchase Orders, turned on with it.

Quality

$29 a month

Quality checks and non-conformance reports.

Needs Inventory, turned on with it.

People

HR, time, payroll and hiring

Appraisals

$3 per employee a month

Review cycles with weighted criteria, goals, self-reviews, manager reviews and colleagues' feedback.

Attendance

$2 per employee a month

Clock in and out from a phone on the job site, shifts, corrections and attendance reports.

Payroll — Canada

$8 per employee a month

Pay runs for every province and territory, remittances, T4/RL-1, ROE and labour cost by job.

Payroll — United Kingdom

$8 per employee a month

PAYE, National Insurance, student loans, workplace pensions, statutory pay and RTI filing with HMRC.

Payroll — United States

$8 per employee a month

Federal, state and local withholding, FICA and FUTA, W-2 and 1099, and certified payroll.

People (HRM)

$6 per employee a month

Org chart, contracts, onboarding and offboarding, letters, equipment, grievances and exit interviews.

Recruitment

$39 a month

Openings, a careers page, applicants, interviews and offers; a hire becomes an employee with onboarding.

Referrals

$9 a month

Employees refer candidates for open positions, and their referrals are tracked.

Needs Recruitment, turned on with it.

Time Off

$2 per employee a month

Vacation and leave by each province's rules: accruals, requests, approvals and public holidays.

Training & Certifications

$2 per employee a month

Safety tickets and certifications with expiry alerts, training programs and events, and skills.

Services

Helpdesk, planning, field work, timesheets

Field Service

$39 a month

Work orders on site, from a phone, signed on completion.

Helpdesk

$29 a month

Support tickets and warranty claims.

Job Costing

$59 a month

Job budgets by cost code, committed costs, change orders, the WIP schedule, progress billing with holdbacks and job profitability.

Needs Accounting, turned on with it.

Planning

$29 a month

Crew and equipment scheduling and dispatch.

Timesheets

$15 a month

Hours by employee, job and task.

Marketing

E-mail, texts, events and surveys

Email Marketing

$29 a month

Mailings by e-mail and text message to your lists, leads and customers, tracked and A/B tested; marketing cards.

Events

$29 a month

Events with tickets, sign-up and badges, the registration desk, talks, booths and sponsors.

Campaigns that follow up on their own: e-mails, texts and actions after a delay or what the person did.

Needs Email Marketing, turned on with it.

SMS Marketing

$19 a month

Text message mailings through your own Twilio account, with delivery reports and opt-outs.

Needs Email Marketing, turned on with it.

Surveys

$15 a month

Surveys, quizzes and certifications, live sessions with a room, and their results.

WhatsApp

$19 a month

Messages to customers and crews on WhatsApp.

Website

Site, blog, shop, courses and forum

Blog

$9 a month

A blog on your website.

Needs Website, turned on with it.

Forum

$9 a month

A community forum.

Needs Website, turned on with it.

Online Store

$49 a month

Sell online from your website.

Needs Website, Sales, Inventory, turned on with it.

Website

$29 a month

Your company's website: pages, forms, SEO, languages, analytics and mailing lists.

eLearning

$29 a month

Courses, including staff safety training.

Needs Website, turned on with it.

Productivity

Documents, approvals, chat, phone

Approvals

$15 a month

Approval workflows for any request.

Discuss

$9 a month

Chat and channels.

Documents

$15 a month

Workflows and OCR filing on top of site images and documents.

IoT

$19 a month

Scales, measuring tools, footswitches, cameras, printers and screens at your workstations.

Knowledge

$9 a month

A wiki for procedures and know-how.

Phone (VoIP)

$19 a month

Calls from the browser, logged against records.

Studio

$39 a month

Custom fields, forms, reports and automations, without code.

AI

Assistants that read, answer and draft

AI Assistants

$29 a month

Agents that answer from your documents, act through their topics, write with you and answer your website's chat.

Platform

Connectors and the API

A public API, webhooks, an MCP server and connectors, with keys per company.

More Connectors

$29 a month

Xero, Zoho Books, MYOB, Sage Business Cloud and NetSuite: connect or move.

Needs Accounting System, turned on with it.